SCO-MEY Timekeeping Validation Process Flow

To : All Concerned Departments

From : Janneth Lajom, PBC Head

Subject : SCO-MEY Timekeeping Validation Process Flow

Date : 08-Sep-2025

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In line with ensuring accuracy, efficiency, and accountability in our timekeeping and

billing process, the following SCO-MEY Timekeeping Validation Process Flow shall

be strictly implemented and observed:

Step 1: Generate Attendance Sheet

To be completed 2 days after cut-off, generated from WMS.

Step 2: Timekeeping Process

To be performed within 2–3 days after attendance sheet generation.

Step 3: Forward TK to Billing/Payroll Associate

For verification of holidays, rest days (RD), and night differential (ND)

plotting.

Step 4: Prepare Proforma Billing

To be sent via email to the validator, together with the manhour and

attendance sheet.

Step 5: Validator Review (3–5 working days)

Validators may proceed with approval or request revision.

Step 6: Invoice Preparation & Submission

To be submitted through the approval email trail and endorsed to

Department Heads.Step 7: Monitoring & Tracking

Update to be reflected in the Expedise Billing Tracker for proper

monitoring.

All personnel involved are expected to comply with the above process flow to maintain

consistency and accuracy in our payroll and billing operations.

For strict implementation.