This guide defines the roles, responsibilities, and approval workflow for the creation, modification, deactivation, and reactivation of Master Data Records across all Master Data Domains.
Activity
Requestor
Reviewer
Approver
Create Record
R
C
A
Modify Record
R
C
A
Deactivate Record
R
C
A
Reactivate Record
R
C
A
Validate
C
R
I
Maintain Standards
I
I
I
Implement Approved System Changes
I
I
A
R (Responsible) – Performs the activity.
A (Accountable) – Ultimately accountable for the outcome and approval.
C (Consulted) – Provides input or expertise.
I (Informed) – Kept informed of the activity or outcome
Role
Description
Requestor
Initiates requests to create, modify, deactivate, or reactivate master data records and provides the required information and supporting documents.
Reviewer
Verifies the completeness, accuracy, and compliance of submitted information before endorsement for approval.
Approver
Reviews and approves or rejects requests based on business, operational, financial, and compliance requirements.
Approval Workflow
Requestor submits the request and supporting information.
The reviewer validates the request and endorses it for approval.
Approver reviews and approves or rejects the request.
Approved changes are implemented in the system.
All changes shall be properly recorded and auditable.
Governance Rules
No individual shall approve their own request.
Master Data changes shall only be performed through approved requests.
Supporting documentation shall be maintained when required.
All approved changes shall be traceable through audit records.
Master Data standards shall be applied consistently across all Master Data Domains.
Exceptions shall require approval from the designated Approver.